Pilot Terms

Effective September 9, 2026

These terms cover the unpaid, invite-only U.S. adult wellness pilot operated by [email protected]. You accept them through the separate checkbox shown before Google sign-in.

Operator contact: [email protected]

The pilot

You may use the dashboard only if personally invited, at least 18, and using your own wellness records. There is no fee. Pilot access may be suspended or ended at any time, including for security, maintenance, misuse, or discontinuation.

This is not a medical device, medical care, diagnosis, disease detection, treatment, injury clearance, or an emergency service. It cannot detect or rule out illness. Do not rely on it for medical decisions. Contact a qualified professional for medical advice and call emergency services for urgent help.

Acceptable use

Use only your own Google and WHOOP accounts. Do not access another person's records, probe or disrupt the service, evade access controls, or upload information you lack the right to provide. Do not use the dashboard to provide care to patients or make decisions about employees.

Coach Kaiya may be used for personal nutrition, fitness, recovery, sleep, training, and body-composition goals. This includes meal and portion estimates, nutrition labels, qualitative progress or exercise photo reviews, general fueling questions, recorded-trend explanations, future workout planning, rest-day planning, Memory notes you ask Coach Kaiya to keep, and general goal support. It does not provide diagnosis, treatment, disease management, injury clearance, emergency services, or professional care. Do not attempt to bypass its safety controls, extract hidden instructions, use it for decisions about another person, or submit information you lack the right to provide. Daily and per-minute limits may apply.

Your data

The Consumer Health Data Privacy Notice explains what is collected, who processes it, retention, security, and how to exercise privacy rights. You are responsible for information you enter and for correcting inaccurate source data.

Coach Kaiya is optional and requires a separate in-account choice. The former nutrition-only preference does not enable Coach Kaiya. When enabled, relevant health data, bounded conversation context, summaries, active Memory titles and text, and photos you attach may be sent to OpenAI; short candidate-food lookup terms may be sent to USDA FoodData Central. Text chats, responses, summaries, proposals, and resized chat photos remain only for the current waking day and are cleared when the dashboard advances to Good Morning at 4:30 AM or when the first log of a new day after sleep is recorded. Chat photos are linked to the selected local day and may be reused as context in same-day Coach Kaiya follow-ups. Confirmed Memory notes and optional progress photos stay until you delete them or delete the account. Turning Coach Kaiya off stops future requests. Do not include unnecessary names, contact details, faces, identifying surroundings, receipts, order numbers, location details, or other identifying information in messages or photos. You must have the right to submit every image.

Coach Kaiya limitations

AI answers, WHOOP-derived interpretations, recovery guidance, body-composition projections, workout suggestions, visual food identification, USDA matches, portions, calories, macros, and nutrient values are estimates and may be inaccurate, incomplete, delayed, or unsuitable for you. Photos may lack scale or omit ingredients, oil, sauces, and leftovers. The feature does not diagnose, treat, prevent disease, clear injuries, or replace a physician, registered dietitian, or qualified trainer. Do not rely on it for allergies, eating disorders, pregnancy, medication interactions, therapeutic diets, disease management, unusual pain, dizziness, or emergencies.

Every meal, goal, workout-plan, rest-day, or Memory change proposed by Coach Kaiya is displayed for review before saving. You are responsible for checking the date, serving size, nutrition values, goal range, activity, duration, effort, Memory title and body, and any other proposed field. Selecting Confirm—or sending a short, unambiguous confirmation such as “log it” while exactly one proposal is pending—authorizes the displayed application change but does not guarantee that the proposal is accurate, safe, or suitable. Corrections and longer replies do not automatically confirm a proposal. Automated controls are not perfect, and a response does not create a professional-client relationship.

Pilot limitations

The dashboard is provided as-is for evaluation. Data imports, deterministic insights, AI output, and third-party food data may be delayed, incomplete, or wrong. To the extent permitted by applicable law, the operator disclaims implied warranties and is not responsible for indirect or consequential losses resulting from pilot use. Nothing in these terms excludes rights or liability that applicable law does not allow to be excluded.

Leaving

You may disconnect WHOOP, delete imported WHOOP history, or delete a member account in settings. You may also revoke access through WHOOP. Live data is removed as described in the Privacy Notice, while a minimal suppression record and temporarily retained backups may remain for the stated periods.

Changes and contact

Material changes receive a new effective date. The Terms and Privacy checkboxes are collected during initial pilot account creation and are not repeated at ordinary sign-in. A new affirmative feature consent is requested before collecting additional health-data categories or using existing health data for a materially different optional feature. Questions or privacy requests may be sent to [email protected].